Arrangements

General Responsibilities

Provide recommendations for host cities for the Society’s annual meeting to the Society’s Board of Directors.

Ensure the Request for Proposal (RFP) submitted to the selected host city hotel(s) reflects current practices. 

Coordinate with applicable parties to identify, and confirm accurate details for the appropriate hotels in the approved host city.

Prior and during the meeting, coordinate arrangement details as necessary with the hotel staff and other associated outside vendors to ensure all events function smoothly.

Coordinate invoice activities, including supporting documentation for all charges and credits to the Society.

Report Arrangement Committee activity and other news to the Board of Directors and Society membership at each annual meeting.

Review the Standard Practices, when significant changes occur, or as requested by the Board of Directors, revise as necessary, and submit to the Society’s Vice-President.