Nominating

Role/Responsibilities

To prepare a slate of Officers and/or Board of Directors of the Society for the membership. In the spring of every even year (2014, 2016, etc.) three officers and five Board of Directors will be elected. In the spring of every odd year (2013, 2015, etc.) four Board of Directors will be elected. 

The President appoints the five members of this committee, including the Chair of the Committee, such appointments are made in accordance with the current by-laws and standard practices.  The President serves as Board Liaison to the Committee.

The Chair will announce the positions that are open for the spring election during the Annual meeting, and the Chair will provide information and describe the process on recommending candidates for consideration.  The Chair arranges conference calls with the committee following the Annual meeting to discuss potential candidates.   The committee Chair should retain Minutes of the meetings to track individuals considered, as well as a list of members and final work product, etc., and provide these records to any new Chair as soon as possible upon any change in leadership.

Nomination of Vice-Presidential Candidates
The Nominating Committee must present at least one but no more than two nominees for Vice President.  The committee will ask the outgoing Secretary/Treasurer if they would like to run for the office of Vice-President. If not, the committee must find at least one candidate who is willing to serve as Vice-President and will run in 2 years as President. Candidates must meet the qualifications specified in the SCHC By-laws. (Article VI, Section 2) to be eligible for consideration.

Nomination of Secretary/Treasurer Candidates
The Nominating Committee must present at least one but no more than two nominees for Secretary/Treasurer. Candidates must meet the qualifications specified in the SCHC By-laws. (Article VI, Section 2) to be eligible for consideration.

Nomination for Board of Directors

The Nominating Committee will present at least one but no more than two times the number of open Director positions to the Board for consideration. Candidates must meet the requirements specified in the SCHC By-laws (Article V, Section 4) to be eligible for consideration.

In addition to the requirements listed above, candidates who are considered for a Board of Directors position should have demonstrate that they are committed to SCHC and are willing to work to make it better through the activities they have participated in. Activities may include but are not limited to

1. Previously served as an Officer or Director
2. Active participation in committees. This may include being a Committee Chair or Co-Chair but that is not required.
3. Presentations made at the fall and spring meeting.
4. Teaching or designing professional development courses.
5. Writing newsletter articles or working on the SCHC website.
6. Participating in the Technical Poster Session.

If the Nominating Committee wants to nominate a person who is a Committee Chair to run for a Board position, the nominee must be willing to resign their position as Committee Chair if elected to the Board of Directors.

Whenever possible, the Nominating Committee should strive for a balanced slate of nominee for the Board positions.  The slate should include both members with Officer or Director experience and members who are new to the Board

A member of the Nominating Committee will contact each nominee to determine if the candidate is willing to accept the nomination. A copy of the standard practice for the office that is being offered will be sent to the candidate via e-mail or fax for them to review and to determine if he/she is willing to serve.

The Secretary/Treasurer will notify the nominating Committee Chair of any candidate who has been nominated through the “nomination by petition” procedure. To be placed on the ballot, the nomination must be validated by the Administrator and must meet the requirement listed in the by-laws (Article VIII, Section 1 Nominating Committee). Once the slate has been completed, the Chair will present the nominees to the Board liaison to present to the Board.  If the slate has open positions, the Chair will go to the Board for help in completing the slate.  

Once the slate has been completed, the Chair will present the nominees to the Board liaison to present to the Board.  If the slate has open positions, the Chair will go to the Board for help in completing the slate. Following presentation of the slate to the Board, the Nominating Chair will send the list of nominees to the Administrator. The Chair will arrange to have biographies and a picture of each nominee sent to the Administrator. The Administrator will prepare the nominee information and ballot and send it back to the Chair for approval. Once approved by the Chair, the Administrator will email the ballots to the membership. Once the deadline for the ballot has passed, the Administrator will send a report with the ballot tally to the Nominating Committee Chair. The Nominating Committee Chair will review the results and notify the President and Chair of the Board as to the new Officers and/or Board of Directors.  Tallied numbers are not released. The Nominating Committee will notify each candidate of the election results for their office. The Nominating Committee Chair will notify the President and Chairperson of the Board when all of the candidates have been contacted about the election. The Chair of the Board will then announce the election results to the Officers and Board of Directors. The Nominating Committee Chair will give a report detailing the election process at the Board of Directors March meeting.